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Administration Officer - Footscray Hospital

Multiplex - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Multiplex is a premier, global construction company, shaping skylines and delivering iconic projects for over 55 years.
We are at our best bringing large-scale and complex structures to life, and we have construction expertise across the entire property sector. Our work to date of current and completed projects comprises more than 1000 jobs with a combined value of more than $87 billion, and the financial strength and global relationships of our parent company Brookfield continues to drive our growth today.
Building our Talent
The Footscray Hospital Connectivity Centre is an innovative approach to creating social value developed over many years of refinement and collaboration across a range of sectors. The approach is based on collaboration and strong interpersonal relationships at both an individual and organisational level.
In the Connectivity Centre, environment lessons will be learnt and approaches refined in response to the needs of the industry and the community. Key to success will be teamwork, respect and preparedness to innovate and adapt.
The NFHCC offers services to a range of cohorts including youth, unemployed, workers in transition, prospective students, long-term unemployed.
Nb this will be a fixed term contract until the end of 2024
The Administration Officer will support the operations of the New Footscray Hospital Connectivity Centre (NFHCC) and assist in facilitating industry involvement in developing a skilled future workforce.
Under the direction of the New Footscray Hospital Connectivity Centre (NFHCC) Project Manager and the NFHCC Project Officer (in collaboration with the DET Demonstration Project Manager), provide professional reception and customer service to internal and external stakeholders and other site visitors. This will include to:

  • Provide high quality customer service via telephone, email and face to face
  • Assist in preparing information
  • Maintain accurate client records and provide data to assist with monitoring outcomes for the NFHCC
  • Liaise effectively with organisational units and staff beyond the immediate unit to gather information, stay informed and provide training and employment opportunities for NFHCC clients
  • Provide a range of administrative support services, such as word processing, data entry, organising appointments and meetings
  • Be responsible for identifying issues and contributing to / implementing improvements in policies, procedures and practices in areas relevant to their role
Key Skillset Required:
  • At least 2 years subsequent relevant work experience or equivalent combination of relevant experience and/or education and training.
  • Developed verbal and written communication skills and the ability to maintain confidentiality.
  • Developed interpersonal skills, including the ability to interact effectively with a diverse range of staff and students within a project environment in order to meet the position objectives.
  • Ability to work cooperatively and effectively as part of a team, together with the capability to work alone/independently and meet the position objectives.
  • Ability to develop and foster relationships with community, industry and employers.
  • Capability in delivering high level customer service and engaging with a wide range of clients.
  • Capacity to understand and comply with employer policy and practices in all aspects of work and conduct, including OH&S and Anti-Discrimination responsibilities and complete/attend relevant training.
  • Ability to confidently use MS Office Suite with a particular focus on Excel. Word, Outlook and PowerPoint.
Why join Multiplex?
Our business is built on our people. People who are impactful thinkers that seek rewarding partnerships with others and thrive in a culture of empowerment.
Our people love exceeding expectations and enjoy a supportive environment and plenty of opportunity which enables everyone to flourish. We have an experienced team of people intent on turning problems into opportunities and tackling projects that others say can't be done. Our innovative spirit has driven us for more than 55 years and made us a business that our people are proud of.
Diversity & Inclusion
Multiplex is proud to be a Workplace Gender Equality Agency (WGEA) Pay Equity Ambassador and we are committed to a diverse, inclusive and respectful workforce. We strongly encourage applications from people of all genders and walks of life. We offer flexibility in how our people work and value the ongoing development of all staff. We have competitive parental leave policies and have a variety of employee benefits.
Please note: this role is being sourced through Multiplex directly and we will not accept applications via external recruitment agencies
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