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Executive Assistant - Global Private Equity - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Full Job Description
07 Apr 2021

Executive Assistant - Global Private Equity
Platinum Pacific Partners
Melbourne, Victoria
$100,000 - $120,000 p.a.

Our client is a global leader in Private Equity with a boutique Melbourne office. Your primary responsibility will be to support this busy Managing Director, keeping him on track and freeing up his time to focus on top priorities.

This role is suited to someone who brings initiative, confidence, and the ability to anticipate what needs to be done to support a high performing executive and ensure his week runs smoothly. He travels weekly between Melbourne and Sydney.

Key responsibilities will include:
Diary Management and high-level administrative support to the Managing Director
Managing all travel logistics both domestic and international (flights, accommodation, visas, currency exchange)
Due to overseas head office and global presence, working across international time zones
Build strong and effective internal EA network on a global level
Assisting your EA colleagues in Melbourne with busy periods
Sharing responsibilities of office management with the other EAs
Financial administration support invoicing and expenses
Supporting wider team with basic admin

To succeed in this role, you will have excellent interpersonal and communication skills coupled with strong emotional intelligence. You will enjoy the boutique environments and thrive on the exposure and variety they offer. You will have the confidence to contribute to team discussions and manage key stakeholder relationships.

Ideal skills and experience:
Proven EA experience, ideally to C Suite level from within financial services
A proactive nature with the track record of taking initiative and implementing efficiencies for the business and team
Ability to work both autonomously and in a collaborative team environment
Previously succeeded in a high-pressure environment with peaks and troughs of workload
Maturity to determine hours to best suit yourself and the business

If you are a problem solver who understands that as an EA in a lean environment, no task is too big or too small, please reach out to Claire Hunt to discuss in confidence via