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Executive Assistant (Part Time)

Mentor List Talent - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Full Job Description
Part-time x3 days per week
Mostly remote work with one day in office
Opportunities for progression

About Mentor List

Mentor List provides an avenue for executives to learn from industry leaders and the world's top business minds.

After engaging with over 200 of the World’s top CEO’s, Entrepreneurs, and business leaders we designed Individual and Business Services to address the most pressing issues and business challenges identified.

Mentor List established the CEO Advisory and Technology practices to provide professional services back into CEO’s organisations, to translate their strategic intent into the outcomes they have envisaged.

Mentor List is a group of advisors and strategists that are focused on people, and their ongoing development and growth. The Mentor List approach is simple and transparent; we are all about building trust and focusing on long term success. We work with you; we embed our people with yours and share our skills every step of the way.

Mentor List Talent recruitment services was created with Mentor List’s continuous commitment to diversity and supporting Women in Tech, Women in Leadership and mums returning to work.

Purpose of Role:
Mentor List is looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s Chairman and Managing Directors.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and office and personal administrative activities. To be successful in this role, you should be well-organized, have great time management skills and be able to act professionally and without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.


Act as the point of contact among executives, employees, clients, and other external partners
Manage information flow in a timely and accurate manner.
Create information for internal and external communication - minutes, memos, emails, presentations, reports.
Organize and maintain a digital filing system.
Manage executives’ calendars and set up scheduled and one-off meetings.
Book and manage travel and accommodation arrangements.

Work experience as an Executive Assistant, Personal Assistant, and or administration role
Excellent MS Office knowledge, in particular refining PowerPoint presentations
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
Excellent verbal and written communications skills
Social Media management and engagement (LinkedIn & Instagram)
Co-ordinate and assist with team events and functions.
High School degree
PA diploma or certification is a plus.

Sense of ownership and pride in your performance and its impact on company’s success
Impeccable verbal and written communication skills
Discretion and confidentiality
Familiarity with all Microsoft Office products
Problem-solving and decision-making skills
Ability to work quickly under pressure.
Previous experience as an executive assistant or 2-3 years of administrative assistant experience
Ability to handle confidential material in an appropriately discrete manner.
Strong time management and multitasking skills

Supportive and dynamic team environment
Flexible working hours
Mostly remote work with one day in office
Close to all Public Transport
Opportunities for progression

Tuesday Melbourne CBD based work.
Would suit mum returning to work
Attend workshop and or other office-based meetings.
Remote working
Part time 3 days per week