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March

Reception Administrative Assistant

United Global Capital | ugc.net.au - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION


New Opportunity - Receptionist cum Admin Assistant


United Global Capital is looking for Reception/Admin Assistant to join our Elite team in Melbourne.


You will be working with a great enthusiastic and friendly team and be responsible for all aspects of reception, including:


  • Ensure a smooth running of the front desk;
  • Answering all incoming calls with the ability to handle multiple incoming calls at once and transferring appropriately;
  • Meeting and greeting clients as the ‘Director of First Impressions’ with a high level of professionalism;
  • Mail, including morning collection and afternoon posting at the local Post Office and the distribution of mail by way of registers, scanning etc;
  • Handling email and website enquiries;
  • Maintaining and monitoring of staff amenities and supplies (kitchen, lunchroom);
  • Maintaining and monitoring Reception area and Conference rooms;
  • Schedule and organise meetings and conferences which may include event organising;
  • General administration support (copying, faxing, filing etc);
  • Maintaining adequate stationary supplies and levels including photocopier service calls;
  • Scanning and Filing of documents.


The position is available for immediate commencement and will provide an opportunity to build your career path within our Financial Planning firm.


To be successful in this position, we are looking for a great team member who can demonstrate the below:-

  • Possess excellent time management skills and have the ability to work under pressure
  • Have intermediate MS Office skills (Excel, Word & Outlook) - experience using XPlan or similar financial planning software will be preferred.
  • Be presentable and outgoing, ensuring the best impression to clients and telephone callers at all times.
  • Strong client relationship skills.
  • Strong referencing around being a positive and supportive team member.
  • Have a high attention to detail and organization skills.


This is an opportunity to further your career in a fast growing, successful company. Apply Now!