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19

March

Executive Assistant

Link Group (LNK) - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Overview

To provide high quality executive support and administrative assistance to the Chief Executive Officer, R&SS.

Key Accountabilities and Main Responsibilities

  • Extensive diary management for the CEO;
  • Client liaison - using proactivity and initiative to take action on any requirements as necessary. Liaison with external clients, suppliers, consultants and stakeholders to support key activities;
  • Co-ordinate dissemination of information to internal parties as required;
  • Plan, coordinate and manage domestic travel, and complex international travel;
  • Prepare PowerPoint presentations for internal and external meetings;
  • Co-ordinate board meetings and papers
  • Proof reading of documents for the CEO;
  • Prepare payment requests including AMEX and staff reimbursements. Manage the approval process;
  • Effective liaison with the EA’s of the Executive team;
  • Collate monthly financial reports for the CEO as required;
  • Internal event coordination;
  • Ad hoc duties, projects and general administration as requested by the CEO;
  • Personal errands for the CEO as required.


Experience & Personal Attributes

  • Proficient in typing and with sound skills in Microsoft Word, Excel, PowerPoint, email systems and databases
  • Strong understanding of confidentiality of information
  • Previous experience in supporting a CEO or senior executive within a large organisation
  • Understanding of the business/ industry or the ability to develop an understanding
  • Board governance experience
  • Flexible approach
  • Advanced organisation, time management, and prioritisation skills
  • High level interpersonal and customer service skills
  • Demonstrates initiative and is proactive
  • Ability to work under pressure