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Executive Assistant

Broadspectrum - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


One of Australasia's largest dedicated infrastructure service providers, Ventia is a new and dynamic organisation with a rich history. Our clients are the owners and operators of major infrastructure that is critical to our communities. No one else does exactly what we do in the way we do it. Making infrastructure work for our communities is at the heart of who we are and it's what unites and excites us.

The role
We are seeking an experience Executive Assistant to support the General Executive for Defence & Social Infrastructure with Ventia. This role is a fixed term contract until end of February 2022.
The EA will be responsible for providing administrative and support to the GE Defence & Social Infrastructure.

Other responsibilities include:

  • Diary and schedule management
  • Screening and directing of phone calls
  • Travel and itinerary preparation and management
  • Meeting preparation
  • Preparing reports, complex submissions, presentations, letters and correspondence
  • Formatting, editing, proof reading, printing, copying and binding documents
Skills you'll bring:
  • 3+ year supporting an Executive Manager in a similar role
  • Proficient in Microsoft Office 365
  • Highly skilled in Microsoft Teams with demonstrated ability to run live events & create channels
Talents you'll bring:
  • Strong organisations skills with the ability prioritise and meet deadlines
  • Ability & confidence to work & communicate with a wide range of stakeholders
  • Advanced communication skills written and verbal and ability to maintain discretion, confidentiality and a demonstrated maturity in approach to tasks
  • A pro-active workstyle and capacity to work with minimal supervision.
We acknowledge the importance of our people's diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

To apply for this role, please click the apply button on this page.

Aboriginal and Torres Strait Islander people are encouraged to apply for this vacancy.

Position Reference Number: 113418

Job Segment: Administrative Assistant, Secretary, Executive Assistant, Administrative