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Executive Assistant

Ventia - Melbourne, VIC

Source: uWorkin


Company description:
Ventia Pty Ltd.
Job description: One of Australasia's largest dedicated infrastructure service providers, Ventia is a new and dynamic organisation with a rich history. Our clients are the owners and operators of major infrastructure that is critical to our communities. No one else does exactly what we do in the way we do it. Making infrastructure work for our communities is at the heart of who we are and it's what unites and excites us.

The role
We are seeking a highly skilled & experienced Executive Assistant to support the Group Executive for Defence & Social Infrastructure, EGM Social Infrastructure & GM Local Government for a fixed term contract until end of February 2022.
Responsibilities include:
* Extensive travel management across varying time zones (limited to AU during current environment)
* Complex diary management
* Coordinating annual team offsites, strategy days & town hall meetings
* Meeting agenda creation
* Scheduling of client site visits
* Assist with distribution of Team Communications across the sector
* Approval of team leave requests
* Manage and approve monthly submission and reconciliation of expenses
* Maintain org charts and contact lists for the Defence & Social Infrastructure business unit

Skills you’ll bring:
* 3+ year supporting an Executive Manager in a similar role
* Sound understanding of Microsoft Office 365 suite
* Experience using Serko online travel booking portal 
* Experience using Ariba
* Highly skilled in Microsoft Teams with demonstrated ability to run live events & create channels

Talents you’ll bring:
* Ability to successfully manage competing priorities
* Ability to build rapport with key stakeholders and peers
* Process improvement driven
* Tech savvy & quick adopter of new programs, systems & processes
* Advanced communication skills written and verbal and ability to maintain discretion, confidentiality and a demonstrated maturity in approach to tasks
* A pro-active workstyle and capacity to work with minimal supervision.

We acknowledge the importance of our people’s diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

To apply for this role, please click the apply button on this page.

Aboriginal and Torres Strait Islander people are encouraged to apply for this vacancy.

Position Reference Number: 113418